This page outlines the policies and procedures related to coach travel reimbursements for Modesto Youth Soccer Association / Ajax United.

Please review the travel reimbursement criteria in detail using the link below:
Reimbursement of Travel Expenses

Reimbursement Guidelines & Requirements

To ensure timely and accurate reimbursement, please adhere to the following requirements:

1. Submission Requirement
   All reimbursement requests must be submitted using the form below. Upon submission, the completed form will be automatically sent to info@mysa-ajax.com for review.

2. Receipts & Documentation
   Valid receipts are required for all hotel, car rental, and flight reimbursement requests. Requests submitted without proper documentation will not be processed. Receipts must be attached to the form in an acceptable format (PDF, JPG, PNG, etc.).

3. Reimbursement Policy
   This process is strictly for reimbursement purposes only. Expenses must be incurred by the coach prior to submission. Prepayment or advance funding requests are not permitted under any circumstances.

4. Eligibility
   Only one coach per team is eligible for travel reimbursement.

5. Payment Timeline
   Approved reimbursement amounts will be issued together with the coach’s regular payroll. Expedited or early reimbursement requests will not be accommodated.

6. Tax Status
   Travel reimbursements are considered non-taxable.

7. Prior Approval
   Any deviation from the established reimbursement guidelines must receive prior written approval.

For questions or clarifications not addressed here, please contact the Club Director of Administration and Finance, Shanon Gallant, at finance@mysa-ajax.org.

Coach Travel Reimbursement Request Form

Please complete and submit the form below to initiate your reimbursement request.